Standard Google Workspace is billed per user per month, so cost scales linearly with headcount. The nonprofit plan we provision is a one-time $499 for up to 300 user licences, which changes the shape of that cost curve completely.
This guide sets out the arithmetic, what the plan includes, and the practical questions buyers ask before purchase — written from the activations we run each week.
The cost comparison
Because the plan is a single payment for the licence pool rather than a per-seat subscription, the effective cost per user falls as you add people. At the 300-user ceiling the plan works out at well under $2 per user, once.
| Scenario | Standard per-seat billing (12 months) | Mapdad plan |
|---|---|---|
| 10 users | Recurring, every year | $499 one-time |
| 50 users | Recurring, every year | $499 one-time |
| 300 users | Recurring, every year | $499 one-time |
What is included
- Up to 300 user licences on one domain.
- Gmail on your own domain, Drive, Docs, Sheets, Meet and Calendar.
- Gemini AI features included at no extra charge.
- Additional licences can be requested through Google Chat Support.
- A six-month replacement warranty from Mapdad.
How activation works
You keep your domain and your existing mailboxes where relevant. After purchase we collect the domain details, provision the plan, and hand over admin access so your team runs the console as normal.
Nothing about the day-to-day product changes: it is the same Google Workspace admin console, the same apps and the same data controls.
Who this is the right deal for
- Nonprofits and mission-driven organisations that qualify for nonprofit terms.
- Teams between 5 and 300 people who want email on their own domain without a recurring line item.
- Organisations consolidating from mixed free mailboxes onto one managed domain.
Where a standard paid plan is the better buy
If you need enterprise controls such as advanced DLP, Vault-level retention policies across a large regulated estate, or a contracted enterprise support SLA, buy the corresponding paid tier directly from Google. Our plan is aimed at the cost-sensitive middle of the market, not at regulated enterprise procurement.
Frequently asked questions
Is $499 really one-time?
Yes — it is a single payment for the plan rather than a monthly per-seat subscription, and it covers up to 300 user licences.
Can I add more than 300 users later?
Additional licences can be requested through Google Chat Support from within your admin console.
Do I keep admin control of my domain?
Yes. Admin access is handed to you, and your domain, users and data stay under your control.
What does the warranty cover?
A six-month replacement warranty on the plan we provision, so issues in that window are resolved by us.
Google Workspace, 300 users, $499 once
One-time payment, Gemini included, six-month replacement warranty.
See the Workspace plan